April 26, 2019
KASAGANA-KA MUTUAL BENEFIT ASSOCIATION
Rm. 504, F&L Building, 2211 Commonwealth Avenue, Barangay Holy Spirit, 1127 Quezon City
NOTICE OF THE 13th ANNUAL GENERAL MEETING
Dear KMBA Members,
Please be informed that our 13th KMBA ANNUAL GENERAL MEETING is scheduled on MAY 31, 2019, Friday, at the KMBA Building located at 5 Matimpiin St., Barangay Pinyahan, Quezon City to consider and approve the matters set forth in the following agenda:
Prayer will be led by one of the assigned members of the general membership.
II. Determining the quorum
The Board secretary will make a roll call and determine quorum. At least two-thirds of the regular membership constitutes a quorum.
III. Review and approval of the proposed agenda
The members may comment and/or approve the agenda as proposed.
IV. Reading and approval of the Minutes of the 12th Annual General Meeting held on May 31, 2018
The members review the minutes of the last Annual General Meeting held on May 31, 2018 at the SEAMEO INNOTECH, Commonwealth Avenue, Quezon City for comments and/or approval. Copy of the minutes was posted in the website on June 1, 2018. Advance copy of the minutes was also provided on April 25, 2019.
V. Business arising from the last Annual General Meeting
A report of unfinished business/es, directives and updates on these matters
VI. Presentation of the President’s Report
Ms. Isabel M. Iliw-Iliw, the incumbent President will deliver her report to the Association, which needs acceptance by the general membership.
VII. Presentation of the 2018 Audited Financial Statements
Ms. Marissa A. Loyola, the incumbent Treasurer will provide a summary report of the key financial statement’s figures as of December 31, 2018 as reported by BDO Roxas Cruz Tagle and Co. (formerly Alba Romeo and Co., CPA’s) external auditor, reviewed and accepted by the Board of Trustees through the General Manager, Silvida Reyes-Antiquera. This needs acceptance by the general membership.
VIII. Approval and ratification of the Board and Management Actions
A list of major policies and activities acted upon by the Board of trustees and management in year 2018, significantly forming part of the President’s report that needs approval from the general membership.
IX. Confirmation of the elected representative from the Kasagana-ka Employee-Employer Provident Fund (KEEPF) as a new member of the board of trustees.
KEEPF has elected a President that will represent in the KMBA Board of Trustees. The Board of Trustees shall endorse the new member to the general membership for acceptance.
X. Appointment of an External Auditor and compiler for 2019 Financial Statement
The Board has initiated a selection process for the external auditor based on the current policies and has provided its recommendations. The appointment of the external auditor needs confirmation from the general membership.
XI. Election of New members of the Board of Trustees
The Board of Trustees of the Association will be elected through a proxy voting system. The Three (3) elected Board members with the highest number of votes will serve for Three (3) years while the other Three (3) board members with the low number of votes will serve for Two (2) years until their successors are duly elected and qualified.
a. Election guidelines and voting system
A presentation of the election guidelines as provided under the by-laws in the election of trustees, officers, independent trustees and terms of office.
b. Election of Board of Trustees
The members of the Board of Trustees will cast their votes on the day of the Annual General Meeting. Canvassing of votes will follow shortly after all the board members cast their votes. Winning candidates will be announced.
c. Election of Committees
The Independent board member/s will facilitate the election of the different committees.
The Secretariat will present the committees and respective responsibilities as provided for in the by-laws & Corporate Governance Manual. A Chairperson and three (3) committee members will be elected by the board of trustees/general membership. The Audit and Nomination & Election Committee should be headed by an Independent trustee. The term of office will be for a period of One (1) year.
XII. Induction of officers.
The newly elected Board of Trustees will take an oath of office before assuming leadership starting on June 1, 2019.
XIII. Other Matters
Should there be other matters to consider for discussion
BRENDA F. LUMBAO