Notice of 19th Annual General Meeting

April 27, 2025

KASAGANA-KA MUTUAL BENEFIT ASSOCIATION

5 Matimpiin St., Barangay Pinyahan, Quezon City 1100 Metro Manila

NOTICE OF THE 19th ANNUAL GENERAL MEETING

Dear Esteemed Members,

This serves to formally notify you that the 19 th Annual General Meeting (AGM) will be held on June 2, 2025, Monday, from 1:00-4:00 in the afternoon, instead of the regular meeting date of May 31 of the year as stipulated in our Constitution and By- Laws. This adjustment is deemed necessary because May 31 falls on a Saturday. The Board of Trustees has resolved to hold the AGM on the immediate subsequent weekday to ensure maximum participation of the members, to consider and approve the matters set forth in the following agenda:

AGENDA

I.     Call to Order 

The Board President, Nelly S. Vengano will be the presiding officer and shall call the meeting to order.  The 2024 Annual General Meeting shall adhere to the meeting protocols in the conduct of the in-person meeting.

II.     Invocation

Prayer will be led by one of the assigned members of the general membership. 

III.     Proof of Due Notice

The Board Secretary, Whilmelita B. Pableo will inform the General Membership that the Notice of the meeting was posted in the KMBA official website on April 25,2025.

IV.     Determination of Quorum

The Board Secretary will make a roll call and determine the quorum. At least two-thirds of the regular voting delegates/members constitutes a quorum.

V.     Review and approval of the proposed agenda 

The members may comment and/or approve the provisional agenda as proposed.

 VI.     Reading and approval of the Minutes of the 18th Annual General Meeting held on May 31, 2024.

The members review the minutes of the last Annual General Meeting held on May 31, 2024, for comments and/or approval.  A copy of the minutes of the meeting was posted in the KMBA official website www.kmba.org.ph on June 1, 2024.  An advance copy of the minutes of the meeting shall be provided to the board and members of the 19 th Annual General Meeting on April 30, 2025.

VII.     Business arising from the last Annual General Meeting

A report of unfinished business/es, directives and updates on these matters will be reported by the General Manager, Ms. Silvida Reyes-Antiquera.

VIII.     Presentation of the President’s Report

The incumbent President, Ms. Nelly S. Vengano will deliver her report to the Association, which needs acceptance by the general membership. The General Manager will then present plans and budget for 2025, for acceptance of the general membership.

 IX.     Presentation of the 2024 Audited Financial Statement

The Board Treasurer, Ms. Emelda A. Castro, shall request the external auditor, Moore Roxas Tabamo & Co., to provide the Association with the key financial statements’ figures as of December 31, 2024, which was reviewed and accepted by the Board of Trustees through the General Manager, Silvida Reyes-Antiquera.  This needs acceptance by the general membership.

X.     Committee Reports

The respective Committee Chairperson will render the report of accomplishments for the year 2024
          a.     Audit Committee
                  Philip Arnold P. Tuano, PhD, Independent Trustee
                  Chairperson
          b.     Nomination and Election Committee
                  Philip Arnold P. Tuano, PhD., Independent Trustee
                  Chairperson
          c.      Board Risk Oversight and Governance Committee:
                  Atty. Ma. Cleofe Gettie C. Sandoval, Independent Trustee
                  Chairperson
          d.     Related Party Transaction Committee
                  Atty. Ma. Cleofe Gettie C. Sandoval, Independent Trustee
                  Chairperson
          e.     Remuneration Committee
                 Atty. Ma. Cleofe Gettie C. Sandoval, Independent Trustee
                 Chairperson
          f.     Risk Management Committee
                 Ms. Nelly S. Vengano, President, Board of Trustees
                 Chairperson
          g.    Treasury Committee
                 Nelly Vengano, President, Board of Trustees
                 Chairperson
          h.    Product Development and Innovation Committee
                 Ms. Myrna N. Verdadero, Board Member
                 Chairperson
           i.     Ethics Committ
                 Ms. Wenifreda F. Rodriguez, Board Member
                 Chairperson

 XI.     Matters for Approval and Ratification

 a.    Approval and Ratification of the Board and Management Actions A list of policies and activities acted upon by the Board of Trustees and management in the year 2024, significantly forming part of the President’s and operation’s reports that need approval from the general membership.
 b.    Appointment of an External Auditor for 2025 Financial Statement. The Board has initiated a selection process for the external auditor based on the current policies and has provided its recommendation to secure the services of Moore Roxas Tabamo & Co. for the 2025 Financial Statement. Moore ranked 11th largest accountancy network in the world, according to the Accountancy Age publication in 2022. 

The total amount of the contract is equivalent to THREE HUNDRED FIFTY-THREE THOUSAND THREE HUNDRED FORTY-ONE AND 94/100 (Php 353,341.94) Pesos, breakdown as follows:

Base Fee: Php 278,222.00
OPE : 41,733.30
VAT : 33,386.64

The appointment of the external auditor needs confirmation from the general membership.

XII.     Election of New members of the Board of Trustees and Committees The Board of Trustees of the Association will be elected through a proxy voting system.  The elected Board members will serve for Three (3) years until their successors are duly elected and qualified. The Election Committee Chair will present the following as mandated in the By-Laws and Corporate Governance Manual:

a.      Duties and Responsibilities of the Board 
b.      Election guidelines and voting system
c.      Election of the Board of Trustees

The members of the incumbent Board of Trustees and the nominees will cast their votes on the day of the Annual General Meeting.  Canvassing of votes will follow shortly after all the board members cast their votes. The winning candidates will be announced.

The election result will be validated by an External Auditor, Moore Roxas Tabamo & Co with contract amounting to Ten Thousand (Php10,000) Pesos only. This is a separate engagement from Audit Services.

Four new members will be elected to fill up the vacant position. The following are the nominees for the Board of Trustees:

1.     Ms. Amelita D. Tolentino, 45 years old from Lagro Satellite Office. A member of Kasagana-ka for 9 years and has been serving as Area Coordinator for 2 years and 6 months since her nomination. She finished Bachelor of Science in Business Administration, major in Management at the New Era University in 2001. Her means of livelihood is managing their family-owned Sari-Sari store. She is currently holding memberships in the Barangay Livelihood Organization, Concerned Citizen of Pangarap Village, and Samahan ng mga Vendors in the barangay. She also served as KCoop Health Kadet (2021-2022),. She ventures into Buy and Sell business.
2.     Ms. Elizabeth P. Amante, 56 years old from the Satellite office of Camarin. She’s been a member of Kasagana-ka for 17 years and has since been serving as center chief since then. She was elected and served as Area Coordinator for almost 2 years by the time of the nomination for Board of Trustees. Her family’s main business is bakery and sari-sari store located in their community. She completed High School at the Lakandula High School in 1986.
3.     Ms. Mariam O. Jarobilla, 60 years old from Batasan Satellite Office. A member of Kasagana-ka for 17 years and a center chief since then. She holds the position of an Area Coordinator for more than two years now. Her extra-curricular affiliations include Young M*en and Women’s Auxilliary Club National Chapter as Board member (2009 up to the present), active member of the association of Senior Citizens (2009-Present) and Single Parents’ group (2014-Present) in Holy Spirit. Her means of livelihood is servicing Balloon Party Needs. She is an Architecture Drafting and Construction Supervision graduate at the University of Santo Tomas in 1984.

4.     Ms. Amelia O. Dejaro, 49 years old from Meycauayan Satellite Office. She’s been an active area coordinator for more than 2 years until now, and a long-time center chief of Pajo center since for 8 years. She ventures on selling food items as her source of livelihood. Her current curricular activities/affiliations include being a member of the Samahan ng Kababaihan Barangay Pajo and Barangay volunteer worker of Pajo while her previous engagement involved as Barangay Nutrition Scholar (2017-2022), Barangay mother leader (2017-2022) and Parent- Leader of Pantawid Pamilyang Pilipino Program (2011-2023). She studied BS Psychology at the New Era University in Meycauayan, Bulacan (3 rd year college).
5.     Ms. Ma. Teresa E. Parado, 53 years old from the Norzagaray Satellite Office. An active member of Kasagana-ka for 8 years and was elected Area Coordinator for almost 2 years now. She remains center chief since St. Magdalene center was created. She’s into Buy and Sell including food supplements. Her current extra- curricular affiliations include being a member of the Board of the Vicforce Family and SAB Unlad private sector. She also served as the Secretary of the Samahan ng Nagkakaisang Mamamayan Northhills Village (2016-2019). She completed High School at Macario B. Asistio Sr. High School-Dagat-dagatan, Caloocan City in 1987.
6. Ms. Arsenia R. Guiang, 63 years old, and a graduate of Bachelor of Science in Business Administration major in Accounting at the National College of Business Arts - Cubao, Quezon City in 1986. She’s been with Kasagana-ka for 18 years serving in various capacities such as Center Chief and currently the Area Coordinator of Masinag Satellite Office. Her family is into rice farming in Ilocos Norte as their main source of livelihood. She’s a member of their Home Owners’ Association in Masinag from 1990 up to the present.

7. Ms. Elyrose C. Dela Cruz, 52 years old, a graduate of Computer Secretarial at the Tolentino Technical Institute in 1993. She has been an active member of Kasagana-ka for 10 years now and has since been the center chief of Sampaga center in Antipolo Satellite Office. She is currently the Area Coordinator for more than a year now, and a member of the Board of the Sampaga Homeowner’s Association from 2019 up to the present. Her means of livelihood is buy and sell of RTW.
8. Ms. Lerma Ds Sanchez, 52 years old from the Satellite office of Rodriguez Housing Site. She’s been a member of Kasagana-ka for 11 years and has since been serving as center chief of Rosary center since then. She was elected and served as Area Coordinator for almost 2 years by the time of the nomination for Board of Trustees. Her family’s main business is selling banana chips, salted peanuts and dishwashing liquid soap in her locality. Her current involvements include being a Catechist at the San Isidro Labrador Church, Secretary of the Alpha Gamma RHO chapter, Barangay Employee Night Shift, Kasambayanihan ng montalban President, Board member of the Hbors Int. Phils/Southville 8B Community Development Project (2022-2023), National Anti-poverty Commission Local Community Organizer and Secretary of the San Isidro TB Taskforce Volunteer program (2012-2014). She took the course on BS Computer Science (3 rd year College) at the Jose Rizal University in 1994.
9. Ms. Jennifer C. Reyes, 52 years old from Sapang Palay Satellite Office. A devoted member of Kasagana-ka for 16 long years, elected as Area Coordinator for almost 2 years, and a center chief since then. She earned her TESDA NCII on Massage Therapy-San Jose de Monte, Bulacan in 2010. Her extracurricular activities include being a member of the Samahang NGO’s/Samahan ng mga relocatees District 1&2 (2021-Present), 4Ps Parent Leader (2015-Present), Secretary of the Parents Against Drugs Association (2013-2015) and also served as Secretary of the Samahan ng mga Kababaihan-DSWD (1996-1999) 

10. Ms. Joseline M. Buico, 45 years old from San Pedro Satellite Office. She’s currently the Center Chief of Siargao center and have been an active member of Kasagana-ka for 5 years. Has served as Area Coordinator for more than 2 years now. Her source of livelihood is Buy and Sell and Ribbon Packing. At present, she serves as Couples for Christ Household Leader (2016-Present), Christ the King Parish Choir and Vice President, Lagunanay association (2024-Present) and also served as Secretary of the Samahan ng Kababaihan (2017-2024). She studied Bachelor of Elementary Education (3rd year College) at the Southern Mindanao Academy-Bayugan, Agusan del Sur in 1999.

c.     Election of Committees

The Independent board member/s shall facilitate the election of the different committees.

The different committees and the respective responsibilities shall be presented as provided for in the by-laws & Corporate Governance Manual. A Chairperson and committee members shall be elected by the general membership. The committees such as Audit, Nomination & Election, Board Risk Oversight and Governance, Related Party Transaction and Remuneration Committees shall be headed by an Independent Trustee. The term of office shall be for a period of One (1) year.
 

XIII.      Awarding of Certificates

The Board Emeritus shall preside over the ceremonial conferment of Certificate of Appreciation for the outgoing members of the Board of Trustees, in acknowledgement of their exemplary service and dedicated contributions to the organization.

IX.     Other Matters

Any other matters that may be suggested during the assembly.

XV.     Adjournment

Whilmelita B. Pableo
Board Secretary