Notice of 12th Annual General Meeting

April 26, 2018

Dear Board Members, 

Please be informed that our 12th KMBA ANNUAL GENERAL MEETING is scheduled on May 31, 2018, Tuesday at LB Soriano Hall, SEAMEO INNOTECH, Commonwealth Avenue, Diliman Quezon City, 1101 Philippines to consider and approve the matters set fort in the following agenda:

          AGENDA

I.              Invocation

             Prayer will be led by one of the assigned members of the general membership

II.            Determination of quorum

            The Board Secretary will make a roll call and determine quorum. At least two-thirds of the general membership constitutes a quorum.

III.           Approval of the proposed agenda

            The Board of Trustees may comment and/or approve the agenda as proposed

IV.          Reading & Approval of the Minutes of 11th Annual General Meeting held on May 31, 2017

            The members review the last minutes of the 10th Annual General Meeting held on May 31, 2017 at the LB Soriano Hall SEAMEO INNOTECH, Diliman Avenue, Quezon City for approval. Advance copy of the minutes was provided to                          members on April 11, 2018

V.            Business Arising from the previous meeting

            A report of unfinished business/es, directives and updates on these matters

VI.          Presentation of the President’s Report

            Isabel M. Iliw-iliw, the incumbent President will deliver her report to the association, which needs acceptance by the general membership.

VII.         Presentation of the 2017 Audited Financial Statements

            Ms. Marissa A. Loyola, the incumbent Treasurer will provide a summary of the key financial statement’s figures as of December 31, 2017 as reported by BDO Roxas Cruz Tagle and Co. (formerly Alba Romeo and Co., CPA’s) external auditor,              reviewed and accepted by the Board of Trustees through the General Manager, Silvida Reyes-Antiquera.  This needs acceptance by the general membership.

VIII.       Approval and ratification of Board and Management Actions

           A list of major policies and activities acted by the Board of Trustees and management in year 2017, significantly forming part of the President's Report that needs approval from the general membership.

IX.          Confirmation of the Independent Board Members

            The Board of Trustees will endorse to the general membership the appointment of the Independent Board member who will serve for five (5) years, subject to a reappointment after a “cooling period” of 2 years.

X.           Confirmation of the elected representative from KPF as a member of the  Board of Trustee

            KPF has elected a President that will represent KPF in the KMBA Board of Trustees. Thus, the Board of Trustees shall endorse the new member to the General assembly for acceptance.

XI.       Appointment of an External Auditor and Compiler for 2018 Financial Statement

          The Board has initiated a selection process for the external auditor based on the current policies and has provided its recommendations. The appointment of the external auditor needs confirmation from the general membership.

XII.     Amendment to the Articles of Incorporation & By-Laws

          The Management will present the proposed Amendments of the Articles of Incorporation and By-Laws as outlined in a separate sheet under the disclosure section of KMBA website. Two-thirds of the vote from the general membership is                      required for approval.

XIII.    Election of Committee members

          The Secretariat will present the committees and respective responsibilities as provided for in the by-laws & Corporate Governance Manual. A Chairperson and three (3) committee members will be elected by the board of trustees/general                    membership. The Audit and Nomination & Election Committee should be headed by an Independent trustee. The term of office will be for a period of One (1) year. Audit Committee

a.       Audit Committee

b.       Treasury Committee

c.       Product Development & Innovation Committee

d.       Nomination & Election Committee

e.       Ethics Committee

f.        Risk Management Committee 

XIV.    Launching of the Enhance Basic Life Insurance Plan (BLIP) and Hospital Income Insurance Plan (HIIP)

         The Insurance Commission has recently approved the enhancement of the Basic Life Insurance Plan and the newly development product on Hospital Income Insurance Plan (HIIP). This will be available to the members starting in June 2018. 

XV.   Updates on KMBA Building

        The Management through its project manager, Architect Eric Vincent Yusingco will provide an update on the progress of the building construction.

XVI.   Awarding of Certificates and Tribute to Board member/s

         The association will honor staff and past board member/s who rendered invaluable service to the general membership of the association.

XVII.  Other Matters

XVIII. Oath Taking of the new members of the Board of Trustees

           The newly confirmed members of the Board will take an oath which will be headed by the Board of Advisers.

XIX.    Adjournment

JERLENE B. PEREZ

Board Secretary