Notice of 16th Annual General Meeting

April 27, 2022

KASAGANA-KA MUTUAL BENEFIT ASSOCIATION

5 Matimpiin St., Barangay Pinyahan, Quezon City 1100 Metro Manila

 

NOTICE OF THE 16th ANNUAL GENERAL MEETING

 

Dear KMBA Members,

Please be informed that our 16th KMBA ANNUAL GENERAL MEETING is scheduled on MAY 31, 2022, Tuesday 1:00 in the afternoon at the Kasagana-ka MBA Members’ Center, to consider and approve the matters set forth in the following agenda:

AGENDA

I.             Call to Order

The Board President as the presiding officer shall call the meeting to order. 

 II.           Invocation

Prayer will be led by an assigned member of the general membership.

 III.          Determining the quorum

The Board secretary will make a roll call and determine quorum. At least two-thirds of the regular membership constitutes a quorum.

 IV.          Review and approval of the proposed agenda

The members may comment and/or approve the agenda as proposed.

 V.           Reading and approval of the Minutes of the 15th Annual General Meeting held on May 31, 2021.

The members review the minutes of the last Annual General Meeting held on May 31, 2021 held via tele/videoconferencing for comments and/or approval.  A copy of the minutes of the meeting and the result of voting conducted were posted in the KMBA official website www.kmba.org.ph on June 1, 2021.  An advance copy of the minutes of the meeting shall be provided to the board and members of the 16th annual general meeting on April 28, 2022.

 VI.          Business arising from the last Annual General Meeting

A report of unfinished business/es, directives and updates on these matters will be reported by the General Manager, Ms. Silvida R. Antiquera.

 VII.        Presentation of the President’s Report

The incumbent President, Ms. Enriqueta V. Navarro will deliver her report to the Association, which needs acceptance by the General Membership.

 The General Manager will then present the 6-year Strategic Plan of the Association, Plan and Budget for 2022, for the member’s acceptance and approval.

 VIII.       Presentation of the 2021 Audited Financial Statements

The Board Treasurer, Ms. Teresita Padel, shall request the external auditor, BDO Roxas Cruz Tagle and Co. (formerly Alba Romeo and Co., CPA’s) to provide the Association with the key financial statements’ figures as of December 31, 2021, which was reviewed and accepted by the Board of Trustees through the General Manager, Silvida Reyes-Antiquera.  This needs acceptance by the General Membership.

 IX.          Committee Reports

The respective Committee Chairpersons will render their report of accomplishments for the year 2021

a.    Audit Committee:  Philip Arnold P. Tuano, Independent Board member

b.    Treasury Committee: Enriqueta V. Navarro, President, Board of Trustees

c.    Nomination and Election Committee: Philip Arnold P. Tuano, Independent Board member

d.    Risk Committee: Alma D. Gilbaliga, Vice President, Board of Trustees

e.    Board Risk Oversight Committee: Ma. Cleofe Gettie C. Sandoval, Independent Board Member

f.    Related Party Transaction Committee: Philip Arnold P. Tuano, Independent Board Member

e.    Ethics Committee: Wenifreda F. Rodriguez, Board Emeritus

f.    Product Development and Innovation Committee: Teresita D. Padel, Treasurer, Board of Trustees

 X.         Matters for Approval and Ratification

 a.    Approval and Ratification of the Board and Management Actions

A list of policies and activities acted upon by the Board of Trustees and management in the year 2021, significantly forming part of the President’s Report needs approval from the general membership.

 b.    Appointment of an External Auditor for 2021 Financial Statement

The Board has initiated a selection process for the external auditor based on the current policies and has provided its recommendation to retain the services of Roxas Cruz Tagle and Co. for the 2022 Financial Statement. The Service Contract amounts to Three Hundred Nine Thousand Five Hundred Fifty Six Pesos (P309,556.00). The appointment of the external auditor needs confirmation from the General Membership.

c.   Confirmation of the elected representative from KPF as a member of the Board of Trustee

The Kasagana-ka Employee-Employer’s Provident Fund Association, Inc (KEEPF) has elected a new President of the Association that shall represent in the KMBA Board of Trustees. The Board of Trustees shall endorse the new member to the General assembly for acceptance.

XI.         Election of New members of the Board of Trustees

The Board of Trustees of the Association will be elected through a proxy voting system.  The elected Board members will serve for Three (3) years until their successors are duly elected and qualified.

 a.    Election guidelines and voting system

A presentation of the election guidelines as provided under the by-laws in the election of trustees, officers, independent trustees and terms of office.

b.    Election of Board of Trustees

The members of the incumbent Board of Trustees will cast their votes on the day of the Annual General Meeting.  Canvassing of votes will follow shortly after all the board members cast their votes. Winning candidates will be announced.

c.    Election of Committees

The Independent board member/s shall facilitate the election of the different committees.

The different committees and the respective responsibilities shall be presented as provided for in the by-laws & Corporate Governance Manual. A Chairperson and three (3) committee members shall be elected by the general membership. The Audit and Nomination & Election Committee shall be headed by an Independent trustee. The term of office shall be for a period of One (1) year.

XII.        Induction of officers

The newly elected Board of Trustees shall take an oath of office before assuming leadership starting on June 1, 2022.

 XIII.      Updates of the Mobile Application

An update on the development of the Mobile App and the process on how to use the app shall be presented to the general membership.

XV.        Awarding of Certificates for outgoing Board Members

The Board and management shall grant certificate of appreciation for members of the outgoing board members.

 XVI.      Other Matters

Any other matters that may be suggested during the assembly to be taken up.

XVII.     Adjournment

 

Jonalyn T. Andres

Board Secretary