April 28, 2017
Dear KMBA Members
Please be informed that our next KMBA Annual General Meeting is scheduled on May 31, 2017, Wednesday to be held at Soriano Hall, SEAMEO Innotech Building, Diliman Quezon City at exactly 1:00 PM to consider and approve the matters set forth in the following agenda.
Prayer will be led by one of the assigned members of the general membership
II. Determining the Quorum
The Board Secretary will make a roll call and determine quorum. At least two-thirds of the general membership constitutes a quorum.
III. Review and Approval of Agenda
The Board of Trustees may comment and/or approve the agenda as proposed
IV. Reading and Approval of the Minutes of the 10th Annual General Meeting
The members review the last minutes of the 10th Annual General Meeting held on May 31, 2016 at the SEAMEO INNOTECH, Commonwealth Avenue, Diliman Quezon City for approval. Advance copy of the minutes will be provided to members on May 25, 2017.
V. Presentation of the President's Report
Isabel M.Iliw-iliw, the incumbent President will deliver her report to the association, which needs acceptance by the general membership.
VI. Presentation of the 2016 Audited Financial Statements
Marissa A.Loyola, the incumbent Treasurer will provide a summary report of the key financial statement's figures as of December 31, 2016 as reported by Roxas,Cruz, Tagle and Co. (formerly BDO Alba Romeo and Co., CPA's) external auditor, reviewed and accepted by the Board of Trustees through the General Manager, Silvida Reyes-Antiquera. This needs acceptance by the general membership.
VII. Approval and ratification of Board and Management Actions
A list of major policies and activities acted by the Board of Trustees and management in year 2016, significantly forming part of the President's Report that needs approval from the general membership.
VIII. Election of Board of Trustees
Regular members will elect one (1) additional member to fill-in the vacated position of the Board of Trustees. The elected board member will serve for a period of two (2) years. The method of election is through "Proxy Voting".
a. Election Guidelines and Voting System
Election Committee Chairperson will make a presentation of the election guidelines as provided under the by-laws in the election of the board of trustees, officers, independent trustees and terms of office
b. Election of Board of Trustees
The members of the Board of Trustees will cast their votes on the day of the general meeting. Canvassing of votes will follow shortly after all the board members cast their votes. Winning candidates will be announced.
c. Confirmation on the Appointment of Independent Board
The Board of Trustees will endorse to the general membership the appointment of the Independent Board Member who will serve for five (5) years subject for reappointment.
d. Election of Committes
The appointed Independent Board members will facilitate the election of the different committees.
IX. Induction of the Board of Trustees
The newly elected Board of Trustee will take an oath of office before assuming leadership before June 1, 2017
X. Other Matters
Jerlene B. Perez